Many people skip time off because they fear what waits in the inbox. A clear vacation message for email fixes that worry.
Below are 75 short vacation messages you can copy and send. Each one is clear, polite and ready to use. Just swap the (brackets) for your own details.
Table of Contents
What to Include in a Vacation Email Message

A good vacation email message is short and plain. It tells people where you are and who can help.
A vacation auto-reply should include four things: your away dates, your return date, a backup contact and a thank-you. Add a short subject line, such as “Out of Office until (date).” Keep the whole message between 75 and 150 words.
Whether you’re sharing vacation plans or setting an out-of-office message, saving time with the right wording makes communication easier. Explore these helpful text message shortcuts to write faster, simplify everyday conversations, and send messages more efficiently.
Keep the tone professional for clients and friendly for coworkers. Skip travel plans and personal details. They add risk and no value.
Always set an end date on your out of office message. Without one, the reply keeps going after you return. Also match your message across Gmail, Outlook, voicemail and your Slack or Teams status.
Short Professional Vacation Messages

These professional out of office messages suit clients, managers and business contacts. They are polite, brief and clear.
Thank you for your email. I am out of the office from (start date) to (end date) with limited access to email. I will reply when I return on (return date).
Thanks for reaching out. I am on vacation until (date). For urgent matters, please contact (Name) at (email).
Hello, I am away from the office until (date) and will reply after I return. Thank you for your patience.
Thank you for your message. I am out of the office on vacation and will respond within two business days of my return on (date).
I am currently on vacation with no email access. For help right away, please call (phone number).
Thank you for contacting (Company). I am out of the office until (date). Our support team at (email) can help in the meantime.
I am away from (date) to (date). For project questions, please reach out to (Name) at (email).
Thanks for your email. I am on leave until (date). For urgent requests, please write to (Name).
I am out of the office and checking email once a day. If your matter is urgent, please call (phone number).
Thank you for writing. I will be unavailable from (date) to (date). I will answer your message when I return.
Hello, I am out of the office until (date). Please contact (department) at (email) for billing questions.
I am on vacation and will be back on (date). Your message matters, and I will respond as soon as I can.
Thank you for your note. I am away until (date). (Name) is covering my accounts and can help you today.
I am out of the office for a planned break. I will return on (date) and reply in the order I received messages.
Thanks for reaching out. I am away until (date) and have limited access to email. I will follow up soon after.
Dear (Client name), I am on vacation from (date) to (date). (Name) will handle any urgent items for you.
I am unavailable until (date). For time-sensitive requests, please email (Name) and copy me for reference.
Thank you for your email. I am out of the office with no access to messages. I will respond on my first day back, (date).
My office is closed from (date) to (date). We will reply to all messages when we reopen.
I am traveling for vacation until (date). Please contact (Name) at (phone number) for urgent matters.
Thanks for your message. I am out until (date). Please resend anything urgent to (email) for faster help.
I am away from my desk on vacation. I will be back on (date) and will reply within 48 hours.
Thank you for contacting me. I am on a short break until (date). (Name) can assist with sales questions.
Hello, I am out of the office through (date). I appreciate your patience and look forward to helping you then.
I am out on annual leave until (date). For anything urgent, please contact my manager, (Name), at (email).
Positive and Friendly Vacation Messages

Warm notes work well with coworkers and long-time contacts. They stay upbeat while still giving the key details.
Thanks for your email! I am off to recharge until (date). I will reply as soon as I am back.
Hello! I am on vacation and soaking up some rest. I will be back on (date). For urgent help, contact (Name).
Thank you for writing. I am taking time to relax with family until (date). I will get back to you soon after.
Great to hear from you! I am out of the office until (date). (Name) will happily help in the meantime.
I am away on a well-earned break. I will return on (date) feeling fresh and ready to help.
Thanks for your message! I am enjoying some time off until (date). I will reply when I return.
Hi there! I am out exploring until (date). For quick help, (Name) is ready at (email).
Your email made my day. I am on vacation until (date), and I will respond when I am back.
I am out of the office to refuel. I will be back on (date) with fresh ideas and a full inbox.
Thank you for reaching out! I am away until (date). Wishing you a great week ahead.
Hello, friend! I am on vacation until (date). I cannot wait to catch up when I return.
I am taking a short break to rest and reset. Back on (date). Thank you for your patience!
Thanks so much for your note. I am off until (date), spending time with loved ones. I will reply soon after.
Sunshine and rest are calling. I am out until (date). (Name) can help while I am away.
I am on vacation and fully unplugged until (date). Thank you for understanding, and have a great week!
Thank you for your email! I am out recharging my batteries. I will be back on (date) and happy to help.
Hi! I am away until (date) for some much-needed rest. Please reach out to (Name) for anything urgent.
I am out of the office for a little adventure. I will reply when I am back on (date). Thank you!
Your message is important to me. I am on a short break until (date), and I will reply with full focus.
I am off to enjoy some downtime until (date). Thanks for your patience, and talk soon!
Vacation Messages for Every Situation

Not every absence looks the same. These messages cover short leave, long vacations, US holidays, offline trips, emergencies, team handovers, customer replies and voicemail.
I am out of the office today and will reply tomorrow. Thank you for your patience.
I am out this afternoon and will reply by morning. For urgent help, please call (phone number).
I am away for a personal day on (date). I will respond on (return date).
I am out for a few hours and will reply when I return at (time).
I am on an extended vacation from (date) to (date). (Name) is handling my work and can help you in the meantime.
I am away for two weeks and will return on (date). For urgent items, please contact (Name) at (email).
I will be out of the office for a month. For ongoing projects, please contact (Name). I will reply after I return on (date).
I am on a long break until (date). I will answer messages in order after my return. Thank you for your patience.
Happy Thanksgiving! I am out of the office until (date) to spend time with family. I will reply when I return.
Merry Christmas! Our office is closed from (date) to (date). We will reply after the holiday.
Happy Fourth of July! I am out of the office on (date) and will reply on the next business day.
I am away for Memorial Day weekend and will return on (date). Thank you for your message.
Happy Labor Day! I am out until (date). I will reply once I am back at my desk.
Happy New Year! I am out of the office until (date). I will respond to your message soon after.
I am fully offline until (date) and will not see messages until I return. Please contact (Name) for anything urgent.
I am on vacation with no phone or email access. I will reply on (date).
I am unplugged until (date). Your email will not be forwarded, but I will answer it when I return.
I am out until (date). For emergencies only, please call (phone number).
I am away with limited signal. For a true emergency, please contact (Name) at (phone number).
This inbox is not monitored until (date). For urgent issues, please email (email) and mark it urgent.
Hi team, I am out from (date) to (date). (Name) will cover my tasks. Please check the shared folder for updates.
Hi all, I am on vacation until (date). All project notes are in (tool). Please send urgent questions to (Name).
I am out of the office until (date). Please do not wait on me for approvals. (Name) can sign off in my place.
Thank you for your interest in (Company). I am out until (date). Our team at (email) can answer your questions now.
Thanks for contacting us. Our support team is available at (email) while I am on vacation. I will follow up on (date).
Thanks for your order inquiry. I am away until (date). For order status, please visit (website) or call (phone number).
You have reached (Name). I am on vacation until (date). Please leave a message, or call (Name) at (phone number) for urgent help.
Hi, this is (Name). I am out of the office until (date) and will return your call when I am back.
Out of office until (date). For urgent matters, message (Name).
On vacation until (date). Back soon!
FAQs
Here are quick answers to the questions people ask most about vacation messages for email.
What is a good vacation message for email?
A good vacation message is short, polite and clear. It states your away dates, your return date and a backup contact. It also thanks the sender. Aim for 75 to 150 words and a calm, helpful tone.
How do I write an email about vacation?
Start with a short subject line, like “Out of Office until (date).” Thank the sender. Share your dates and return day. Add a backup contact for urgent needs. Close with a polite sign-off. Check for typos before you save it.
How do I put a vacation message on an email?
In Gmail, open Settings, choose See all settings, then scroll to Vacation responder. Turn it on, add your dates, subject and message, then save. In Outlook, select Automatic replies (Out of Office), set the time range and type your message.
What is a simple leave message?
A simple leave message is one or two lines. It says you are away, when you return and who can help. For example: “I am out of the office until (date). For urgent help, please contact (Name) at (email).”
Conclusion
A short, clear vacation message keeps clients calm and lets you rest. Pick one message above, add your details and set an end date. Then turn it off when you return, so your inbox is ready for work again.

Founder & Content Writer, ShortMesages.com
William Sanwal is the founder and lead writer behind ShortMesages.com, a website dedicated to helping people find the right words for every moment in life.










